THE VILLAGE AT MAYFAIRE

Theater Reservation Form

 

Bylaws

Declarations

Budget

Rules and Regulations - General

Rules and Regulations - Amenities

Clubhouse Reservation Request Form

Theater Reservation Request Form

Architectural Request Form

 

THE VILLAGE AT MAYFAIRE

THEATER RENTAL AGREEMENT

(Adopted April 2009)

 

RENTAL ELIGIBILITY: Theater reservation/rental is a privilege extended only to Unit Owners who are considered in good standing. Owners are not considered in good standing if their Association account is delinquent. Lessees may not reserve/rent the theater. However, a Unit Owner may reserve/rent the theater on behalf of his or her lessees according to the following protocol: (1) The Unit Owner must complete the Theater Rental/Reservation application using his or her own personal information. (2) The deposit and payment checks must be in the unit owners name. (3) The owner must accept liability for his or her lessees theater reservation/rental. An owner may not reserve the clubhouse for a non-resident.

 

Upon using The Village at Mayfaire Condominium Association Theater, I hereby agree to follow the Theater Rules and rental conditions therein, a copy attached hereto. I also agree to adhere to all the Rules and Regulations of The Village at Mayfaire (a copy of the Rules & Regulations is available on request from the HOA Management Company).

 

PRE and POST EVENT INSPECTION: Required for theater rental events of greater than sixteen (16) and up to the limit of twenty-five (25) individuals. See rules for protocol.

 

Homeowner Requesting Reservation:

 

Name: ______________________________________

 

Unit #: ______________________________________

 

Phone #: ______________________________________

 

 

Date of Reservation: _______________________________

 

Time Period of Reservation: ___________ to ___________

 

Purpose of Reservation: __________________________________________________________

 

Expected Number of Guests: __________

 

I AGREE TO ACCEPT FULL RESPONSIBILTY FOR THE THEATER FACILITY DURING MY USAGE PERIOD. IN THE EVENT OF ACCIDENT, INJURY, THEFT AND/OR PHYSICAL DAMAGE TO THE FACILITY OR UPON MYSELF OR MY GUEST(S), I (THE HOMEOWNER) AGREE TO BE FULLY RESPONSIBLE FOR THE LIABILITY INCURRED, INCLUDING, BUT NOT LIMITED TO, INSURANCE DEDUCTIBLE AND/OR ANY OTHER FINANCIAL BURDEN ASSOCIATED WITH SUCH ACCIDENT, INJURY, THEFT AND/OR PHYSICAL DAMAGE.

 

 

Date _____________________

 

Name of Homeowner (type) __________________________

 

Name of Homeowner (sign) ________________________

 

 

Rental Fee Amt _____________

 

Deposit Amount _____________

 

Check Number ____________

 

Date Deposit Returned ______________________________

 

_________________________________________________

HOA Property Manager Representative

THE VILLAGE AT MAYFAIRE

AMENITY-SPECIFIC RULES

(Adopted April 2009)

 

These rules and regulations are meant to provide for harmonious living at The Village at Mayfaire, a community of 204 condominiums. They have been developed, with owner input, for the best interest of all residents in mind. It is the right and responsibility of each owner and resident to assist in the enforcement of these rules and regulations. Everyone is reminded that video surveillance is in use.

 

All complaints regarding violations should be submitted in writing to: tvam@camsmgt.com, or The Village at Mayfaire, c/o Community Association Management Specialists (CAMS), 1612 Military Cutoff Road, Suite 108, Wilmington, NC 28403. Although a written complaint is always required, telephone contact is available Monday through Friday, between the hours of 8:00 AM and 4:30 PM at CAMS Client Services (256-2021) or with the Facilities Manager (228-8308). If immediate help is needed or the presence of danger felt, dial 911 or the non-emergency police line (452-6120).

 

PARAGRAPHS I VIII ARE GENERAL RULES THAT APPLY TO AMENITY FACILITIES EQUALLY AND UNIFORMLY: SWIMMING POOL, SPA, CLUBHOUSE, THEATER, FITNESS CENTER, TENNIS COURTS, CAR WASH

 

I. OWNER RESPONSIBILITY: Unit owners are responsible for the actions of anyone who gains access to the facilities using the owners key fob, including but not limited to their lessees and guests. Each owner shall be liable for any and all damages to exclusive or common property (common elements) which shall be caused by said owner, his or her lessees, guests or invitees. Such owner shall be assessed by the Association for the costs of the repairs and the same shall be a lien against the unit of such owner. Violations committed by an owner, his or her lessees and guests may result in suspension from the facility. Violation penalties must be resolved prior to re-admittance to the facility.

 

II. RISK ASSUMPTION: All persons use facilities at their own risk. Owners, management, and Association Board Members are not responsible for accidents or injuries, or personal belongings. Note: An emergency phone and first aid kit are located on the exterior back wall of the clubhouse.

 

III. USE ELIGIBILITY AND ACCESS: The Facilities may be used by unit owners, lessees, and guests only. A key fob assigned to the proper unit is required to gain entry. Proof of association with the unit owner may be requested or required. *Facilities access is granted only to unit owners (and their lessees/guests) who are considered in good standing. Owners are not considered in good standing if their Association account is delinquent. Management reserves the right to deny use of the facilities to anyone at anytime.

 

IV. MINORS: For safety and security reasons and because facilities are unsupervised, children under 15 years of age must be accompanied and supervised at all times by a responsible adult.

 

V. PARKING: Parking decals provided by the Association are required on owner and lessee vehicles. Guest hanger tags are required for vehicles visiting for more than 24 hours. When entertaining visitors, owners and lessees are encouraged to park their own vehicles in visitor parking and allow their visitors to use their units garage and parking pad. Illegally parked vehicles (e.g., in spaces assigned to unit owners or lessees) are subject to towing. Vehicles are towed at their owners expense.

 

VI. TRASH: Trash is to be bagged and placed in provided receptacles or taken with individuals when they leave.

 

VII. PROHIBITED:

  • Animals (other than service dogs);
  • Tobacco products and smoking;
  • Skates, skateboards, scooters, or similar equipment.

 

VIII. FACILITY MONITOR: If there is a Facility Monitor on duty, he or she is vested by the Executive Board with the authority to enforce the Rules and Regulations and to terminate any function at any time he or she deems necessary for the safety and well-being of any individual. NOTE: Facility Monitors are not trained in life safety and do not perform any lifesaving functions.

 

THE VILLAGE AT MAYFAIRE THEATER RULES

 

PARAGRAPHS I VIII GENERAL RULES are in force for the Theater at all times.

 

Additional Theater-specific information and rules include:

 

HOURS: 7:00 AM 11:30 PM Note: Entrances to facilities automatically lock at closing time. Individuals found in facilities during closed hours regardless of intention, will be in violation.

 

AVAILABILITY: The Theater is available on a first come, first served basis (unless it has been rented).

 

USE RESTRICTIONS:

  • The theater may not be used for any commercial or charitable event or any event for which tickets are sold, funds are being sought or donations made.
  • The theater may not be used for illegal, commercial or charitable fund-raising activities.
  • The theater should be restored to its original state and lights and equipment turned off after use.
  • Food and drink are permitted; please dispose of trash in the provided receptacle or take with you when leaving.

 

INDIVIDUAL USE LIMIT: No more than 8 individuals (beyond the age of two years) associated with one household are allowed. Individuals include owners, lessees and guests. Owners who want to exceed the individual use limit (even non-exclusively) of 8 persons associated with one unit must rent the facility.  Facility rental also includes exclusive use of the space. Reminder: Owners whose units are rented assign all amenities use rights and privileges to lessees.

 

RENTAL ELIGIBILITY: Theater reservation/rental is a privilege extended only to Unit Owners who are considered in good standing. Owners are not considered in good standing if their Association account is delinquent. Lessees may not reserve/rent the theater. However, a Unit Owner may reserve/rent the theater on behalf of his or her lessees according to the following protocol: (1) The Unit Owner must complete the Theater Rental/Reservation application using his or her own personal information. (2) The deposit and payment checks must be in the unit owners name. (3) The owner must accept liability for his or her lessees theater reservation/rental. An owner may not reserve the clubhouse for a non-resident.

 

RENTAL AVAILABILITY: The Theater is available for reservations/rentals on a first come, first served basis for up to four (4) hours with the exception of major holidays, popular sporting events, and certain days/times during the summer season. Reservation black-out dates include but are not limited to: New Years Eve, New Years Day, Memorial Day Weekend, Independence Day weekend, Labor Day, Halloween Day/Night, Thanksgiving Day, December 24 and 25, Superbowl Sunday, the Kentucky Derby, the College Basketball Final Four games, the Olympics opening day ceremonies. Reservations may not be made for any Saturday or Sunday prior to 5:00 PM during the height (May 15 August 15) of the summer swim season. The theater is reserved for the exclusive use of all homeowners as a group during these dates/times.

 

RENTAL AREA DEFINITION: A theater reservation/rental entitles the owner to exclusive and private use of the theater only. A theater reservation does not include any other spaces in the clubhouse (kitchen, pool table room, library, fitness center, sales information room, and Facilities Manager/COA office). A theater reservation does not include the use of the swimming pool deck or swimming pool.

 

RENTAL APPLICATION: Reservations must be made through CAMS Client Services at 256-2021 or tvam@camsmgt.com. A reservation is not guaranteed until the Theater Rental Application/Agreement has been signed and accepted and the security deposit and payment have been rendered to CAMS Client Services.

 

RENTAL FEE AND SECURITY DEPOSIT: (Note: There is no charge for social events which include residents only and where all residents are invited.)

The rental fee and security deposit amounts are based upon the number of guests. Checks should be made payable to the Village at Mayfaire Condominium Owners Association. The Executive Board reserves the right to deduct a cleaning fee from the security deposit if the theater has not been properly cleaned after the rental.

 

For exclusive, reserved use of the clubhouse for sixteen (16) or fewer individuals or for those who wish to exceed the individual use limit of 8 persons associated with one unit, but not to exceed 16 individuals:

         Non-refundable rental charge of $20

         Separate, refundable security deposit of $75

 

For exclusive, reserved use of the clubhouse for more than sixteen (16) and up to the limit of twenty-five (25) individuals:

         Non-refundable rental charge of $40

         Separate, refundable security deposit of $150

 

RENTAL USE RESTRICTIONS:

  • Persons attending a function (owners, lessees, guests) are subject to the Theater rules for general use. In addition to the general rules criteria, social functions shall meet the requirements as specified by the Laws of the State of North Carolina pertaining to alcohol, drug, and tobacco statues.

 

  • The Unit Owner must be present at all times during the function and is responsible for the conduct of his or her guests. Alternatively, if the owner rents the facility on behalf of his or her lessees, the lessees must be present at all times. The Unit Owner is held responsible for theft, vandalism or damage to the Theater during the rental period. The Association is not responsible for accidents or injuries, or personal belongings.

 

  • The theater may not be rented for any commercial or charitable event or any event for which tickets are sold, funds are being sought or donations made. The theater may not be used for illegal, commercial or charitable fund-raising activities.

 

  • The Theater in Use sign may be found inside the Theater behind the door. After the activity, please return the sign to its place behind the door. The theater should be restored to its original state and lights and equipment turned off after use.

 

PRE and POST EVENT INSPECTION: For rental events for greater than sixteen (16) and up to the limit of twenty-five (25) individuals, a pre and post event inspection is required to determine the condition of the theater. On the day of the event, at a time pre-arranged by the unit owner (or sponsor of the function), an Association-designated inspector will walk through with the owner/sponsor to assess and sign-off on the spaces original condition. Upon completion of the event, another walk through will be performed by the same inspector and owner, to be sure that no theft or damage has occurred and that the theater has been restored to the pre-event state. The post event walk-through must occur no later than the morning after the rental and before another rental event, whichever comes first. Once the designated inspector signs off that the theater has been restored to its original condition, the unit owner may contact CAMS for his or her security deposit refund. The Executive Board reserves the right to deduct a cleaning fee from the security deposit if the theater has not been properly cleaned after the rental. Twenty-five ($25) of the rental fee is allotted to pay for the designated inspectors time. CAMS will provide the Unit Owner with three inspector contact names and numbers.